BROWSE RESOURCES ABOUT ‘Sample Collection Documents’

  • Have you heard about Sustaining Places? It’s an online encyclopedia of resources for small museums and historical organizations! As a collaborative project of the Museum Studies Program at the University of Delaware and the Tri-State Coalition of Historic Places, this website collects and shares examples of good ideas and best practices for small historical organizations. On this site, you can find example forms […]

  • This resource is a generic form from Marketo that will aid in social meeting marketing for events.

  • This sample policy from the Early American Museum in Mahomet, Illinois, establishes the principles, procedures, and legal responsibilities for the acquisition, care, loan and use of its collections. From the policy: The Museum is committed to maintaining standards of professional and ethical excellence in all its actions and embraces the standards set forth by the […]

  • A well-thought-out collections plan is critical to an organization’s health and sustainability. This plan from the Early American Museum in Mahomet, Illinois, offers an example of collecting for a well-rounded institution. From the document: Given the depth and breadth of our current collection, and in keeping with the mission to collect, preserve and interpret the […]

  • This curriculum is intended for use by service providers (field service programs, state and regional museum associations, etc.), consultants, and others who present training workshops for paid and unpaid staff of museums, historical societies, historic houses and other organizations. The curriculum content is based on standards in the StEPs program and geared for small- to mid-sized […]

  • The Historical Society of Central Florida’s outgoing condition report documents information about the intended use of the object, as well as important tracking information such as accession number and object name. The form provides space to record the current condition of the object and any subsequent changes as it has left and entered the institution. […]

  • The Historical Society of Central Florida’s incoming condition report documents information about the intended use of the object, as well as important tracking information such as accession number and object name. The form provides space to record the current condition of the object and any subsequent changes as it has left and entered the institution. […]

  • The Shiloh Museum’s Outgoing Loans Policy is a list of terms and conditions governing the loaning of objects.

  • This Object Tracking Form can be used to log the date, items, location, reason, and authority for moving, removing, and returning objects into an institution’s collection. This resource is helpful for museums to use to keep track of on loan or display.

  • Objects sometimes need to be examined and discussed by staff and collections committees to determine their fit within a collection. The Historical Society of Central Florida provides a detailed temporary custody receipt for such occasions that contains all the crucial components to acknowledge items have been received. Space is provided for the potential donor’s contact […]